Event Coordination Committee
The Event Coordination Committee is charged with reviewing and approving special events that significantly impact campus operations at Texas A&M. The committee meets monthly to enhance coordination amongst university partners, including Athletics and affiliate organizations, by reviewing upcoming large-scale special events, identifying resources needed to support events, deconflicting the special-events calendar and providing overviews to the Event Executive Committee.
High-profile events and events not receiving approval consensus of the coordination committee will be elevated to the Event Executive Committee for awareness, evaluation and approval. Members include a broad representation of departments responsible for planning or supporting large-scale events on campus.
Event Executive Committee
The Event Executive Committee is charged with reviewing the reputational, operational and financial implications of large-scale special events, including those that are anticipated to be high-profile, impactful and/or of national significance. The executive committee is focused on the effects of events that consume university resources, including personnel and facilities, or large-scale and/or high-impact events in the Bryan/College Station area.
The executive committee meets quarterly to discuss implications of upcoming large-scale and/or high-impact special events that require executive leadership awareness, review and approval. From this process, the executive committee will provide recommendations to the university’s President for final approval. The committee is chaired by the university’s Chief Operating Officer and Senior Vice President for Operations. Committee membership includes the President and key university leadership, including Athletics and affiliate organizations.
Additional information related to the events permitting process can be found on the University Center and Special Events webpage.